Conference, Event & Hosted Experience Coordination

E&P supports conferences, corporate and employee events, customer experiences, screenings, premieres, activations, hospitality programs, and hosted events through clear timelines, vendor coordination, A/V liaison, venue readiness, logistics oversight, and day-of execution.

what we handle

Run-of-show planning and timeline management
Vendor sourcing, briefing, and confirmations
Venue and hospitality coordination
A/V liaison and technical coordination
Registration and guest-facing logistics
Front-of-house and back-of-house flow
Service readiness and vendor follow-through
Day-of management and problem-solving
Strike, wrap, and post-event follow-up

Small note:
We coordinate with venue house teams or trusted partners depending on the scope of your event.

BEST-FIT EVENTS

We support clients across and throughout California and beyond.

Corporate Conferences & Summits
Company Meetings & Leadership Programs
Screenings & Premieres
Brand Activations
Hospitality Experiences
Awards & Recognition Programs
Multi-Day Programs
Event Series & Recurring Calendars
Festivals & Cultural Programs

ENGAGEMENT OPTIONS

Full Conference/Event Coordination

For organizations that need targeted coordination around a specific event, planning phase, vendor requirement, or execution challenge.

Focused Event Engagement

Flexible support for agencies, organizations, and production teams that need E&P to operate as an extension of their internal team or behind the scenes under their brand.

Monthly Support

Ongoing coordination for organizations managing multiple events, recurring programs, event series, or annual calendars that require consistency across vendors, timelines, locations, and execution.

a man standing on a stage surrounded by smoke

Embedded/White-Label Event Support

Comprehensive coordination for conferences, corporate events, screenings, premieres, activations, hospitality programs, and other hosted experiences requiring structured planning and execution oversight.

Event engagements begin at $10,000.

Expanded conferences, multi-day programs, event series and complex productions commonly require broader scopes ranging from $25,000–$150,000+ in E&P professional fees.

View Full Pricing

what YOU CAN EXPECT

Event brief and timeline
Vendor contact sheet
A/V coordination notes
Day-of logistics support
Escalation support for issues
Post-event wrap notes

Do you provide equipment?
We primarily coordinate needs and liaise with venue teams or trusted partners, depending on scope.
How much lead time do you need?
More lead time is always better, but rush support may be possible depending on the project.
Do you work with the venue or the client?
Either. We align around the event’s needs while respecting venue processes and guest experience.
Insurance & compliance?
COI available; standard SLAs and escalation paths on all engagements.
Coverage area?
Southern California is E&P’s primary on-site market. Additional California and other U.S. locations may be supported depending on scope, timing, service partners, and project requirements.