White-Label Coordination — Your Brand, Our Execution

Who This Is For

• Venues, theaters, festivals, museums, universities, and boutique event spaces that want to offer “in-house” coordination without hiring.

• Teams that need show-week coverage, renter add-ons, or overflow support—quietly delivered under your brand.

What We Do Under Your Brand

• Screening Services: format ingest & QC (DCP/ProRes/high-bitrate MP4), tech rehearsal, backup playback, booth liaison & cueing.

• Event Day Coordination: run-of-show, vendor hand-offs (SLAs/COIs), FOH/BOH flow, on-site management.

• Vendor & Specialty Services: standardize your preferred vendors or add pre-vetted options (cleaning, A/V techs, security, rentals, maintenance)—one point of contact and clear reporting.

  Note: We coordinate A/V. Equipment is provided by the venue or partners. We remain an independent contractor.

Branding Modes (Pick Your Depth)

• Light White Label
  – Your logo on client-facing docs (run sheets, briefs, checklists)
  – Signature: “on behalf of [Your Venue/Org]”

• Deep White Label
  – Shared inbox/alias (e.g., events@yourvenue.com) and your comms channels
  – Your templates and brand QA; branded close-out reporting

• Full Embed
  – Alias + Slack/Teams + multi-stakeholder approvals; we operate as your internal desk for the engagement

How Pricing Works

• Flat, scope-based packages aligned to your calendar (Screening, Event Day, Vendor Matchmaking).

• White-label administration/branding effort is included when applicable (light vs deep vs full embed).

• Rush starts, specialty vendors, and overages follow your master Pricing page.

  See current pricing details

Typical Outcomes

• ≥95% on-time starts for screenings and programs

• 8–15 admin hours saved per month

• 10–15% spend efficiency gain via standardized vendor hand-offs

Our Process

1. Fit Check (15 minutes) — confirm dates, scope, and branding mode

2. Right-Sized Scope — we shape deliverables to your budget while protecting essentials (ROS + vendor hand-offs + A/V reliability)

3. Kickoff & Templates — set shared inbox/alias (if used); approve branded run-sheet/checklist templates

4. Delivery — coordination under your brand with escalation paths and SLAs

5. Close-Out — branded summary with on-time %, incident log, hours saved, and improvements

Partner Intake (What We Need to Start Fast)

START OPTIONS

• Pilot-8 — up to 8 delivery days to steady near-term dates and standardize hand-offs

• Pilot-12 — up to 12 delivery days for fuller month coverage

• 30-Day Pilot — calendar stabilization and a simple ops playbook

  
  All pilots include delivery-day caps so there are no surprises.

• Organization and primary contact

• Dates/blocks (one-off, seasonal, or recurring)

• Scopes: Screening • Event Day • Vendor Matchmaking (multi-select)

• Branding mode: Light • Deep • Full Embed

• A/V stack & must-haves: DCP/ProRes, stereo/5.1, captions, booth access

• Vendor gaps: cleaning, A/V techs, security, rentals, maintenance

• Compliance: COI limits, licenses • decision deadline • budget range (ballpark)

  CTA: Send details or book a 15-minute fit check

FAQ's

1. What does “white-label” mean here?
   We deliver coordination as your team: your logo on docs, your inbox/alias if desired; we run ROS, vendor hand-offs (SLAs/COIs), and A/V liaison behind the scenes.

2. Do you work with our existing vendors?
   Yes—keep your roster or blend in ours; we standardize hand-offs, SLAs, and COIs.

3. Do you provide A/V equipment?

   No—we coordinate A/V; equipment comes via the venue or vetted partners.

4. How is pricing handled?

   Flat, scope-based packages with delivery-day caps; rush/specialty per the Pricing page. White-label admin/branding effort is included when applicable.

5. How do we start?
   Pick Pilot-8, Pilot-12, or a 30-Day Pilot; we align scope to budget, protect essentials, and onboard fast.

6. Are there carve-outs?

   Yes—security, licensed trades, and public/government work use compliant project-management fees.

Next Steps

• Book a 15-minute fit check → Contact Us.

• Request the white-label one-pager (PDF) → Contact Us.